Responsibilities

• Calendar management for CEO, making sure that his time is utilized efficiently;
• Researching, organizing and ensuring the CEO is well prepared for meetings;
• Making travel and accommodation arrangements for executives;
• Act as the point of contact among executives, employees, clients and other external partners;
• Manage daily office administration, monitor daily progress of workforce and prepare regular reports on expenses and office budgets;
• Prepare regular reports about the progress and everything needed;
• Prepare regular reports on expenses and office budgets;
• Keep updated information about foreigners’ regulations for visas, registration for foreigners according to the Philippine Labor Law;
• Provide general administrative support;
• Recruiting responsibilities: – Screening and analyzing correspondences, such as calls, email, faxes and distributing if needed;
• Company recruiting platforms updating and maintenance;
• Organize and maintain confidential files and retrieving corporate records, documents, and reports; – HR support regarding documentation for employees and interns;
• Complete any other job-related tasks given by CEO.

Requirements

• University degree, Business Administration, Human Resources or relevant field preferable;
• At least two years of proven working experience as Executive Assistant or Personal Assistant or any administrative support experience with knowledge in office procedures;
• Experience in using office software like MS Office (MS Excel and MS Word, particularly); – Familiarity with office equipment and applications (e.g. e-calendars and copy machines); – Diligent, creative mind-set, outstanding organizational and time management skills;
• Must be able to meet deadlines with priorities in a fast-paced environment;
• Responsible, takes initiative and approach proactively in solving problems with strong decision-making skills;
• Discretion and sense of confidentiality;
• Professional level verbal and written communications skills;
• Fluent in English speaking and writing skills;
• Chinese, German, Spanish or other language skills will be a plus.

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