Executive Assistant

DAY SHIFT, 25K TO 35K IN BGC

About

Active Visions Group Switzerland invests in consumer goods companies with a wide range of specialization such as fashion, electronics, sporting goods, furniture, beverages and more. Our focus lies in the development of international brands with a scope of currently up to 60 countries. Marcom Industrial Equipment Inc and Active Visions Group Philippines RepOfc are honored to offer growth opportunities in Manila.

Team

As a team built on a success culture mindset, we not just aim to make an impact on business but also on society. The company offers a multiple career paths and development in both personal and professional fields. Counting on your exceptional work, authenticity and integrity, we are committed to strengthen your skills and unlock your potential along a fulfilling career journey.

Responsibilities

• Calendar management for CEO, making sure that his time is utilized efficiently;
• Researching, organizing and ensuring the CEO is well prepared for meetings;
• Making travel and accommodation arrangements for executives;
• Act as the point of contact among executives, employees, clients and other external partners;
• Manage daily office administration, monitor daily progress of workforce and prepare regular reports on expenses and office budgets;
• Prepare regular reports about the progress and everything needed;
• Prepare regular reports on expenses and office budgets;
• Keep updated information about foreigners’ regulations for visas, registration for foreigners according to the Philippine Labor Law;
• Provide general administrative support;
• Recruiting responsibilities: – Screening and analyzing correspondences, such as calls, email, faxes and distributing if needed;
• Company recruiting platforms updating and maintenance;
• Organize and maintain confidential files and retrieving corporate records, documents, and reports; – HR support regarding documentation for employees and interns;
• Complete any other job-related tasks given by CEO.

Requirements

• University degree, Business Administration, Human Resources or relevant field preferable;
• At least two years of proven working experience as Executive Assistant or Personal Assistant or any administrative support experience with knowledge in office procedures;
• Experience in using office software like MS Office (MS Excel and MS Word, particularly); – Familiarity with office equipment and applications (e.g. e-calendars and copy machines); – Diligent, creative mind-set, outstanding organizational and time management skills;
• Must be able to meet deadlines with priorities in a fast-paced environment;
• Responsible, takes initiative and approach proactively in solving problems with strong decision-making skills;
• Discretion and sense of confidentiality;
• Professional level verbal and written communications skills;
• Fluent in English speaking and writing skills;
• Chinese, German, Spanish or other language skills will be a plus.

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